Integrate with

Google Calendar

Connect Google Calendar to sync availability, book appointments, and keep your team schedule accurate - with meetings, site visits and deadlines all tracked in one place.

Integrate

Google Calendar

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About Google Calendar integration

Google Calendar becomes your single source of truth for time - and Agenisy turns that time into automated action.

Without a connected calendar, scheduling turns into:

double bookings
missed site visits
no-shows
back-and-forth messages
jobs slipping because dates weren’t locked in

This integration syncs calendars and availability so scheduling is fast, consistent, and logged properly across your team.

What you can do with Google Calendar connected

Two-way calendar sync
- New events created in Agenisy appear in Google Calendar
- Updates/cancellations stay aligned (no conflicting diaries)
Availability-aware scheduling
- Book site visits, calls, demos, and handovers only when someone’s free
Automated reminders
- Reduce no-shows with reminders to your team and/or customers
Link scheduling to workflows
- Creating a “Site Visit” can trigger tasks like: request photos, prepare documents, assign estimator, set follow-up
Centralised scheduling across roles
- Assign events to the right person based on region, workload, or job type
Deadlines and follow-ups
- Auto-create events for quote due dates, inspection dates, renewals, payment milestones

Extra functionality you should enable (most people miss this)

Event templates (Site Visit, Survey, Scaffold Handover, Inspection, Quote Review)
Buffer rules (e.g., 30 mins travel buffer automatically)
Working hours + time-off syncing so availability is real, not assumed
Multi-calendar routing (e.g., Ops calendar vs Sales calendar vs Finance calendar)
Job-linked events so every meeting/event is tied to a specific enquiry/job record

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Integrate

Google Calendar

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Setup the Google Calendar integration

1) Connect Google Calendar

Click Connect Google Calendar
Sign in with the Google account that owns/manages the calendars
Approve permissions (read/write calendar events)

2) Choose which calendars to sync

Select:

Primary calendar (usually the main diary)
Any shared calendars (Ops, Site Visits, Sales, Installations)
Optional: team member calendars if you manage multiple diaries

3) Set sync behaviour

Choose how you want it to work:

Two-way sync (recommended)
One-way sync (calendar read-only) if you only want Agenisy to “see” availability

4) Define scheduling rules

Set defaults:

Working hours (Mon–Fri, weekends, evenings)
Event duration defaults (e.g., Site visit = 45 mins)
Buffer time for travel/setup
Lead time rules (e.g., don’t allow bookings within 24 hours)

5) Turn on automations

Examples:

New enquiry → create “Call back” slot
Site visit booked → create checklist tasks + assign owner
Quote sent → schedule “Follow-up” event in 3 days

6) Test it

Create an event in Agenisy → confirm it appears in Google Calendar
Edit the event in Google Calendar → confirm updates sync back (if two-way enabled)

Common setup pitfalls

Connecting the wrong Google account (personal vs business)
Not selecting shared calendars
Time zone mismatch (especially if multiple regions)
Not setting working hours/buffers, causing “available” slots that aren’t realistic

Integrate

Google Calendar

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